Minutes of the NSAAC Business Meeting August 1, 2014

President Hocker called the August Business Meeting of the NSAAC to order at 8:10 PM.  There were nine members present plus five Board members.   There was a quorum.  Meeting was official.

Secretary: 

Minutes of the June Business meeting were approved by acclamation.

Treasurer:

The fiscal year 2014 books were officially closed. Kevin Ackert filed the IRS e-post card in July.

Membership:

There were a new members Claudia and Maylo Keller form the Brook’s School, and Cheryl Cantara and her son from Haverhill, MA. There are 94 members in good standing.

Early Meeting Announcements:

Open forum on the agenda after New Business

Committee Reports:

Merrimack College:

Kevin opened July 30th with about 20 visitors.  Again, seeing was better in the refractor than the large scope.

Salem University:

Observatory closed for the summer.  It will open the first Monday after Labor Day.

News, Correspondence, and Upcoming Activities:

Star Party Committee:

The Chelmsford Land Trust star party in Tewksbury was cancelled due to weather.

There is a star party for the Danvers Library to be held at Endicott Park Danvers on August 28.

Brewster LaMacchia has requests for eight star parties for the upcoming school year.

Brewster brought up the problem of where to have the Essex Heritage Trails and Sails event which was scheduled for Veasey Park. It was suggested that we try to have it at Battis Farm in Amesbury.  Brewster will arrange with Essex Heritage to have their information updated for the location change.  Brewster will also send emails to those people have pre-registered.

Telescope Clinic:

Bryan Stone assisted Cheryl Cantara and her son with a new telescope that was considered unusable and he recommended a newer, better scope for them.  Bryan Stone has agreed to be the point contact for the Scope Clinic.

YAP Program:

No report.

Old Business:

The club still would like to find other volunteers to do star party presentations.  If anyone is interested please contact Brewster LaMacchia.

Also, we need more volunteers for the operation of the telescope at Merrimack College. If interested contact either Kevin Ackert or Fred Sammartino.

Ed Burke has sent Ron Sampson the files with the banner and logo and Ron has been in contact with the school that is going to produce the banner.

New Business:

John Hobbs will contact the ranger at the dark park and see if we can renew our permit to use the venue.

A password repository is need for all the club passwords.  Brewster will set up something on the club server.  Members that have any sensitive documents or passwords should email them to Brewster and they will be available only to sender and board members. The secretary will send a reminder to the board for any additions to the list.

Ed Burke presented the progress on the new observing location in Groveland which he has called “Strawberry Fields”.  It is not yet a site that is available for club use.  It will not be available any earlier than after the end of October.

Battis Farm is also being considered as an observing site.  Richard Luecke has inquired about it and has gotten approval until he ran into the police chief who said it closes at dusk and we need to get the approval of the mayor.  Richard has sent an email requesting its use to the mayor but has not gotten a reply.

It is calendars and book time again in September. Dennis Gudzevich will send out an email asking for items members want to purchase.

The May Board meeting date will be Monday August 11th at 7:30 PM at location TBD.

Meeting adjourned 9:45 PM.

 

Respectively submitted

John Hobbs, Secretary NSAAC

 

 

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